Rules Under Autonomy

5.1.        BACKGROUND OF COLLEGE AUTONOMY: The Indian Higher Education has been under the affiliating system, wherein all colleges are linked to a University which prescribes its syllabus and organizes, controls and oversees the evaluation system.  However, with a view to improve the quality of higher education, the Government of India, through the UGC has recommended the delinking of academically well-established colleges from the affiliating system with a view to promote academic excellence. Hence, an autonomous college:

  • Determines and prescribes its own course of study and syllabi
  • Prescribes rules for admission in consonance with the Reservation Policy of the State Government.
  • Evolves methods of assessment of students’ performance and conduct examination and notification of results.
  • Uses modern tools of educational technology to achieve higher standards, incentivize creativity and promote best practices for the benefits of society at large.

5.1.1.    Recognizing the academic excellence, the UGC, State Government and University of Mumbai, have conferred on St. Xavier’s College the status of an academically Autonomous College from June 2010. It implies that the College has the liberty to design and upgrade the syllabi; conduct the examinations and issue the marksheets. However, the degree will be conferred by University of Mumbai.

5.2.        ASSESSMENT

5.2.1.    The College conducts three assessment sessions per subject per semester - two are tests (CIA I and CIA II; for 40 % of the total marks) and one is an ESE (for 60 % of the total marks). Such evaluations are conducted for theory as well as practical courses.

5.2.2.    Theory: Continuous Internal Assessment (CIA):

5.2.2.1.          Usually two CIAs (for 20 and 15 marks respectively) are held during a semester. However, it is possible that a course (in consultation with the Principal) may club the two CIAs into one (for 35 marks).

5.2.2.2.          It is also possible that CIA II (15 marks) could be broken down into assignments running throughout the semester (in consultation with the Principal).

5.2.2.3.          The 5 marks of CIA II are given as Attendance Marks (as indicated in Table 5.1, page 31).

5.2.2.4.          There will be no retests for the CIAs as any student who misses either CIA I or CIA 2 or both can make up in the ESE. If he /she fails to score 40 % in the overall total of that paper, he / she can appear for the Additional 100 marks Examination (in the subsequent semester and forego all the marks earned in the on-going semester in that subject).

5.2.2.5.          Special CIA Clause:  The  Principal will request the concerned department(s) to hold a Special CIA Test (of one or more Courses) for a student, within the same semester, under the following circumstances (Note: The Principal will exercise this discretionary power for only one of the two CIAs of a semester for the same student):

5.2.2.5.1.      If the Principal allows a student to represent the College at or to participate in some event (academic / cultural / sports) and this causes the student to miss a CIA test (of one or more Courses) (Note: The concerned event could be either a couple of weeks prior to or during the CIA period).

5.2.2.5.2.      If just prior to or during the CIA a bereavement occurs (of an immediate family member, i.e. Parents and / or Siblings only). (Note: In this case the Death Certificate of the departed will have to be given to the College along with the Parent's note within 2 days of returning to College, for this clause to hold).

5.2.3.    .Theory: End Semester Examination (ESE):

5.2.3.1.          The ESE is for 2 hours and a maximum of 60 marks.

5.2.3.2.          There will be bar coding / masking of the answer sheets prior to assessment at the ESE.

5.2.3.3.          For the ESE of the F.Y / S.Y. courses there will be a Single Evaluation with Moderation. All courses will have External Moderation and it will be undertaken shown below:

5.2.3.3.1.  The top 4 students of the course from each division;

5.2.3.3.2.  The top 50% of those failing the paper; and

5.2.3.3.3.  10% of the rest on a random basis. 

5.2.3.4.          If a moderator finds some problems with the assessment of a paper, the option to increase the number of papers moderated could be exercised in consultation with the Principal.

5.2.3.5.          If 30% or more of the moderated papers assessed by a particular examiner of a course have a change of more than 15% of total marks assigned to the paper, a blind moderation will be required by a second moderator. If the change is upheld, all the answer papers of that group will have to be re-evaluated blind by the second moderator. The re-evaluated marks will be the final score awarded.

5.2.3.6.          At the Third Year, there will be a Double-Blind Evaluation through an external examiner and the teacher of the course and an average of the two scores will be the marks awarded. If 30% or more of the double blind evaluated papers assessed by a particular examiner of a course have a change of more than 15% of total marks assigned to the paper, a third blind evaluation will be required. The average of the internal and final evaluated marks will be the ultimate score awarded.

5.2.4.    Practicals:

5.2.4.1.          The Practical component per course is for 50 marks, of which Journal is for 5 marks and the ESE is for 45 marks.

5.2.4.2.          Science subjects have a Practical component per course as:

5.2.4.2.1.      FYBSc (except Mathematics)        (2 courses / semester)

5.2.4.2.2.      SYBSc (except Mathematics)        (3 courses / semester)

5.2.4.2.3.      TYBSc (including Mathematics)     (4 courses / semester)

5.2.4.2.3.1.        TYBSc students who are doing a double major in Botany, Biochemistry, Life Science, Microbiology and Zoology have two practical courses for 50 marks each.

5.2.4.2.3.2.        There is also a practical course in Applied Component of 50 marks, which has to be done by both the Single Major students as well as the Double Major students.

5.2.4.3.          For Mathematics in:

5.2.4.3.1.      FYBSc there are no Practicals.

5.2.4.3.2.      SYBSc the Practical Component:  for Courses 3.03 and 4.03

5.2.4.3.3.      TYBSc there is a Practical Component in all the Courses.

5.2.4.4.          In Statistics for Arts:

5.2.4.4.1.      FYBA           (1 course / semester)

5.2.4.4.2.      SYBA           (2 courses / semester)

5.2.4.4.3.      TYBA           (3 courses / semester)

5.2.4.5.          In Psychology in TYBA there will be one course (PSY5.05 and PSY6.05) for 100 marks in each semester. Journal is for 20 marks; viva-voce is for 20 marks and the ESE is for 60 marks.

5.2.4.6.          In Practicals, the Journal is to be signed by the Faculty-In-Charge at each of these Practicals and the Head of Department along with the Faculty will certify the Journal. No marks will be given for attendance at practicals but the journal will be certified only against the completion of 75% attendance at the Practicals per course. A student whose Journal is not certified in a course will be given ZERO marks for the Journal in that course. The Journal marks can be carried forward if the student fails or is absent in the corresponding theory paper of the subject.

5.2.4.7.          In a course, the ESE Practical Examination (45 marks) need not be held only at the semester’s end; it could be held through the semester, depending on the Department’s decision (in consultation with the Principal). However, the Department would give the Office the consolidated marks coursewise.

5.2.4.8.          NO Additional ESE for Practicals within the same Semester.

5.2.4.9.          If, for the Practicals, a student is absent or fails to get 40% of the total, an Additional Practical ESE will be held when the Practical Exam is held for the next batch of students.

5.2.4.10.       The student will have to appear for the Practicals of all the courses of that subject.  However, if a student fails in or is absent for one or more of the Practicals in the V Semester (TYBSc or TYBA), he / she will be allowed to appear for the Additional Exam in the VI Semester of the said academic year. But if a TYBSc or TYBA student fails in or is absent for the Practicals in the VI Semester, he / she will have to appear in the subsequent V Semester of the next academic year.

5.2.4.11.       The Practical marks per course in the subject would be recorded and maintained by the Department and then submitted at the end of the Semester to the Office.

5.3.        PASSING NORMS:

5.3.1.    To Pass a Theory Course a student is required to obtain a minimum of 40% of the total marks allotted to that course, which includes CIA I, CIA II and the ESE.  If he / she fails to secure the required minimum 40 % of the total marks as stated above or was absent at one or more of the three assessments per semester, he / she shall be allowed to re-appear for only an additional 3 hours examination for 100 marks at the end of the subsequent semester (Note: The marks secured by a student at the additional 100 mark paper will be the marks awarded as the earlier marks are annulled).

5.3.2.    There will be no separate additional CIA at all; there will only be a repeat 3 hours 100 mark exam one semester later and 40% will yet be the passing marks.

5.3.3.    To Pass a Practical Course: A student is required to secure a minimum of 40% of the total marks allotted for the concerned practical course. (Note: A student who appears for an additional practical examination, the earlier marks are annulled and the new score will be the score awarded).

5.4.        GRACING NORMS:

5.4.1.    Grace marks for passing: Up to a maximum 1% of the Grand Total per semester can be added to any Course / Courses to fulfill the passing norms.

5.4.2.    Grace marks for Award of Class: Up to 1% will be added to the Grand Total to obtain a 2nd Class or 1st Class provided the student has not obtained grace marks for passing in any course – this applies only to the consolidated marksheet.

5.4.3.    A student will be entitled for 10 Grace Marks which will be added to his / her even semester marksheet in the academic year he / she has represented the College in sports or cultural activities and are among the winners (1st, 2nd or Runners-up) or have reached the quarter finals of the University’s competition.

5.4.4.    There are no grace marks for the additional examination.

5.4.5.    Alternatively, the students who have passed all subjects will still be eligible for these Grace Marks, which will have to be distributed in manner that maximally benefits the student’s Grade Point Average.

5.5.        RESULTS

5.5.1.    A 4-point grade system is adopted with Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) calculations.

5.5.2.    Marksheets will be issued for each Semester and for every Additional Examination attempted.          

5.5.3.    Those students who do not register for the additional examination within the stipulated period will not be permitted to appear for the concerned examination.

5.5.4.    Those who fail in Courses adding up to more than 12 credits across both semesters put together in an academic year will fail the year. Those failing in Courses adding up to 12 credits or less across both semesters in the year will be ‘Allowed to Keep Terms’ (ATKT) and will have to appear for the Additional Exams in the next Semester.

5.5.5.    Students who have not cleared Semester I or II or III will not be allowed to appear for the Sixth Semester examination. The Results of the Sixth Semester will not be declared until the student has cleared all the previous semester courses (Semesters I to V).

5.5.6.    A student who is not satisfied with the evaluation of his / her paper in any Course, can apply (by the date notified on the Examination Notice Board), for a photo-copy and / or a re-evaluation of the answer paper. If the re-evaluation reveals a 15% or greater difference, an average of the first evaluation and of the re-evaluation will be the final score awarded. However, If the re-evaluation reveals less than 15% change then the original marks will be retained.

 

5.6.        ATTENDANCE

5.6.1.    St. Xavier's College believes that classrooms are spaces for interactive learning. Students learn not only through reading of texts but also through interacting with peers and the teacher. Articulating ideas, listening respectfully, and developing a critical spirit can only take place through classroom discussions. Hence, students are urged to attend lectures.

 

 

5.6.2.    Attendance marks for each paper will be as shown in Table 5.1:

                                     Table 5.1

Attendance Range (%) per Course

Marks

100 to 95

5

< 95 to 90

4

<90 to 85

3

<85 to 80

2

<80 to 75

1

< 75

0

 

5.6.3.        Students should note the following regarding Attendance Marks:

5.6.3.1.      These 5 marks will be taken from CIA II, which will be held for a maximum of 15 marks.

5.6.3.2.      They will be awarded after the official last teaching day.

5.6.3.3.      They are not applicable for the Additional 100 marks examinations.

5.6.4.    A student, who secures zero Attendance Marks in a particular course, will not be allowed to appear for the ESE in that course. The College expects 100% attendance at the lectures of every course that the student has opted for. However, since there are legitimate reasons why some may not be able to attend for a few days, a minimum of 75% attendance at the lectures and practicals per course is made mandatory.

5.6.5.    A condonation up to 50% of lectures / practicals per course could be given at the discretion of the Principal, in cases of serious illness authenticated by a doctor’s certificate and medical records, or for other serious reasons (with appropriate documents submitted to the College within two days from resuming college) which are accepted by the Principal.

5.6.5.1.      No condonation is possible if the attendance per course, for whatever reason, is below 50% of all the lectures / practicals taken in the concerned subject in the concerned semester.

5.6.6.    For students, who are sent with prior authorization from the Principal to represent the College in Sports or Cultural or Co-curricular activities, the total attendance for the concerned semester will be reduced by those many days that they spend representing the College.

5.6.7.    A student is not allowed to absent himself / herself from lectures, practicals, units of CIAs or ESEs without the prior permission of the Principal or Vice-Principal, unless unavoidable. Absence without permission will make students liable to disciplinary action, including the denial of Terms.

5.6.7.1.      Absence from any College Test / Exam must be justified in writing, and, in case of illness, by a Medical Certificate and Medical Records. Such medical papers must be accompanied by a covering letter from the parent or guardian of the student and must be submitted to the concerned Vice-Principal within two days of returning back to College (after the medical break). No such papers will be accepted after this two-day period.

5.6.8.    Although illness or other serious circumstances may be considered valid reasons for absence from lectures, practicals and exams, the College may not have sufficient evidence of participation in its educative activities to grant the student terms for the concerned Semester. Such students would have to repeat the concerned course in the next academic year.

5.6.9.    Students, who have been debarred twice within the first four semesters, will not be re-admitted into the College.                

 

5.6          RULES FOR EXTRA-CURRICULAR ACTIVITIES

5.6.1      A mandatory Extra-Curricular (Non-Academic) Credit (ECC) will be required to be earned by each student. Each student has to log-in a minimum of 60 hours of extra-curricular activities over the 3-year under-graduation studies.  Each student is required to complete at least 20 hours in FY, at least 30 hours in SY and at least 10 hours in the 5th Semester.

5.6.2      The progress of students, vis-à-vis this credit, will be administered by the Faculty Coordinator of the Extra-Curricular Committee.

5.6.3      Records will be kept by the EC Committee in terms of hours of participation and the level or quality of participation. 

5.6.4      It is advisable for the students to check the College website for the ECC data submission procedure.

5.6.5      The ECC grade awarded to student will either be A or A+. 

5.6.6      The ECC will consist of the following activities:

5.6.6.1       Representing the College at Cultural Competitions (which have been certified by the Extra-Curricular Committee).

5.6.6.2       Engaging in the co-curricular and extra-curricular activities conducted by any of the College Associations (Note: these activities have to be certified by the Faculty-in-Charge of the concerned Association).

5.6.6.3       Being a member of the College Magazine Committee or Students’ Council or any College student.

5.6.6.4       Participating in:

5.6.6.4.1       The organization and running of Malhar, Paradigm or any co-curricular activities conducted by any of the Departments / College Associations.

5.6.6.4.2       Activities of the Students’ Council, S.S.L. & AICUF, I.M.G.

5.6.6.4.3       The International programmes of the College.

5.6.6.4.4       Sports events certified by the College Sports Director.

5.7.        SOCIAL INVOLVEMENT PROGRAMME (SIP)

5.7.1.    Two mandatory (Non-Academic) SIP Credits will be required to be earned by each student, over the first or second semesters by working with an NGO assigned by the SIP Department.

5.7.2.    The SIP Credits is based on 50 hours of activity as shown below:

5.7.2.1.      45 hours - actual social activity with the assigned NGO.

5.7.2.2.      5 hours - writing reflections and attending workshops conducted by the Department.

5.7.2.3.      The progress of students, vis-à-vis the SIP Credits, will be administered by the SIP Department’s social workers.

5.8.        INTERNSHIPS /FIELDWORK EXPERIENCE:

5.8.1.    Internships and / or Fieldwork experiences are encouraged by the College so as to enable students to gain practical experience in their sphere of study.

5.8.2.    These activities have to be undertaken during the summer-break that occurs between the III and IV Semesters.

5.8.3.    The Internship / Fieldwork has to be approved by the Head of Department, who will give the student a request letter to the concerned organization where this activity will be undertaken.

5.8.4.    For the student to be awarded the Internship / Fieldwork Credit, it is necessary that the Internship / Fieldwork must consist of a minimum of 60 hours of experience, with a maximum of 6 hours per day. The tasks undertaken during this period must be certified by the concerned organization.

 

5.9.        TRANSFER OF CREDITS

5.9.1.    Transfer of Credits from Other Institutions

5.9.1.1.      St. Xavier’s College, Mumbai, will accept the transfer of credits for one semester from another institution within India (limited to A Grade Colleges or otherwise of repute) or from a University of repute abroad. The student will be expected to earn as many credits to complete the semester as demanded by the host institution for its own students. St. Xavier’s College will transfer the number of credits that it normally has for the semester missed, notwithstanding the number of credits that the host institution grants.  Students can go to an Indian institution during the III or IV semesters. For foreign institutions which begin in August / September, due to the overlapping academic schedules, students can go in the IV semester. Only students with a minimum CGPA of 3.0 in the first 3 semesters and a minimum attendance average of 75% would be permitted to avail of this opportunity.

5.9.1.2.      To encourage a choice based credit system the student can choose any academic courses at the host institution in addition to at least two courses (in the semester pattern) in the subject that he / she is going to major in (or a minimum of one each for a double major). The department could also specify the requirement of particular courses for entering into the next semester. Hence, a prior clearance, from the Head(s) of Department(s) in which the student hopes to major, of the type of mandatory courses required, will be necessary.

5.9.1.3.      The onus of responsibility to cover up any such requirements will rest on the student and the department may prescribe an evaluation at the start of the semester.

5.9.2.    Transfer of Credits to the Honours Programme

5.9.2.1.      Students doing short term academic courses in India or abroad can apply to count them as Inter-Disciplinary Transfer Credits for the Honours Programme.

5.9.2.2.      The Council for International Programmes (C.I.P.) can assist in determining whether one or two credits can be given for such foreign programme.

5.9.2.3.      A department can give a summer credit for work done in the subject or can accept work done in other institutions during the summer for Honours Credits.

5.10.      PARENTS’ COLLABORATION

5.10.1.  Parents are invited to make inquiries at the General Office / Departments regarding their child’s attendance and performance.  They could also check these records put up on the college website: www.xaviers.edu. (‘Parent Login’, with current Class as Username and Roll No. as Password)

5.10.2.  If a student takes ill suddenly during college hours, preliminary first aid will be administered by the College. However, it is advisable that the parent / guardian come personally to the College to take their child / ward home.

5.10.3.  If a student suffers from a contagious illness, he / she should not come to college to attend lectures or a test / an exam, as it puts other students at risk.  However, a medical letter needs to be submitted by the Parents / Guardian to the Principal reporting the illness and so absence of the student is noted.

5.10.4.  In case a student suffers from a chronic medical condition (either physical / mental), self-disclosure (with supporting medical documents) by the parents would be useful, so that in case of an emergency the right help can be provided. Confidentiality, of both the student and the nature of the illness, is assured.  Parents are advised to bring such details to the attention of the Teacher-Mentor / concerned Vice Principal.

5.10.5.  The College will attempt to notify parents of debarred students by letter before the commencement of the examinations. Parents, of debarred students, can discuss this matter with the concerned Vice-Principal or write a letter to the Principal. 

 

5.11.      ADDENDUM

5.11.1.  Wherever an issue has not been covered by these Autonomy Rules of the College, the Rules and Statutes of the University of Mumbai would apply, as long as the latter do not go against the spirit of the College Autonomy arrangements.